Executive Support and Project Coordinator (Administrative)

Job Classification:

Corporate - Administration

Reporting directly to the Senior Vice President and Chief Strategy Officer responsible for managing and leading the development and execution of the strategic roadmap and strategy for Prudential. This role serves as the “front-door” to all external and internal requests for and activities of a senior-level executive.

The successful candidate will provide high-level administrative support, including SVP-directed projects, create executive level ready PowerPoints and documents, US based and international travel arrangements, meeting scheduling and expense reporting. They will also manage external relationships and demands. Utilizing high-level of functional knowledge in multiple disciplinary areas, this individual works independently to resolve highly complex challenges and/or design back office operational procedures.

This role requires a high degree of discretion and judgement as well as masterful diligence. This challenging and high-profile position within the organization will interface with all members of the department's senior management team and senior executives across and outside the enterprise. This position requires an ability to effectively manage confidential information and demonstrated integrity and professionalism.

Key Responsibilities

• Serves as department's principal point of contact for senior-most leaders internal and external to Prudential.
• Manages calendars for principals including prioritization of meetings
• Manages relationships with executive assistant and office management teams both internally and externally; manage relationships with Office of the CEO and other external CEOs/ Executives
• Plan and schedule various high-level meetings with internal executives including Prudential's leadership team.  
• Utilizes storytelling and visualization skills to develop Board and executive leadership team ready PowerPoints from provided notes, including expansion of content writing and formatting.
• Coordinates domestic and internal travel arrangement and itineraries.
• Prepare, submit, and track expense and travel vouchers.
• Answer and screen incoming calls or requests and manage as appropriate.
• Screen, route, and prioritize email and other written correspondence.
• Provide advance-level editing for several types of high-level meetings.

Critical Skills

• Proven ability to work in and succeed in a fast-paced and ever-changing environment.
• Track of exceptional support for senior most-level executives
• Strong communication skills, both written and verbal
• Advanced PowerPoint and MS Office suite of skills including data visualization skills.
• Exceptional people skills with the ability to build relationships internal and externally.
• Demonstrated initiative-taking approaches to problem-solving with strong decision-making capability.
• Forward thinking, actively seeking opportunities for improvement and proposing solutions.
• Strong organizational skills with meticulous attention to detail
• Ability to establish and successfully navigate networks internally and externally.
• Demonstrate ability to operate in a team environment, working with other administrative and professional staff.
• Possesses a high-level of initiative and ability to anticipate issues.
• Proactive in providing realistic and potential solutions, and making precise, accurate and timely judgements.
• Ability to work independently and manage his/her workload (and the work of others) under deadlines.

Qualifications

• At least fifteen years of executive assistant experience supporting senior level executives.
• Prior experience working in a corporate atmosphere is desirable.
• The role will be Hybrid out of the Newark NJ location and requires flexibility.

What we offer you:

Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $78,700.00 to $117,300.00. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills.

• Market competitive base salaries, with a yearly bonus potential at every level.