Associate Registrar (College of Medicine) (Finance)
Department: SA Admissions & Outreach
Salary: 65,300-74,300
Description:
Directs the enrollment services, archival and certification functions for the College of Medicine (COM), from point of first enrollment, provides records, records access, and verification to the college community and other authorized requestors following professional guidelines and assuring compliance with university, state and federal requirements, rules, policies, and legislation.
1. Manages day to day operations for COM, including yet not limited to customer service , transcripts and verifications, student records updates/changes, general petitions, residency determination, veteran certification for education benefits, term/session table setup and management, graduation certification, enrollment and degree reporting, class schedule development and classroom scheduling, curriculum management, maintaining active class rosters, data collection and aggregation for the MSPE, Tracking of student status (registration, withdrawal, LOA), maintain a catalog of all approved courses, clerkships and electives; entering and finalizing grades within UH PeopleSoft Faculty Center; and maintain the master examinee roster for NBME.
2. Coordinates with the UH Registrar and Graduate & Professional Studies Committee (GPSC) in the creation of new classes and clerkships.
3. Partners with the Registrar's Office to communicate curriculum changes and identify any issues.
4. Serves as Registrar for COM maintaining the integrity of student academic records and the data that supports them, providing access to authorized users.
5. Maintains medical student enrollment, graduation, and permanent academic records of university students within COM following professional guidelines and in accordance with FERPA and regulatory agencies.
6. Assists with collection and reporting of information for accreditation.
7. Oversees course submission and modification through UH Curriculog.
8. Ensures operational efficiency and effectiveness, including documentation of core processes, monitoring compliance and risk management, and supporting business process mapping.
9. Assists with Student Promotions and Advancement Committee documentation and filing.
10. Ensures confidentiality of student records.
11. Confirms and coordinates COM/UH calendar.
12. Performs other job-related duties as required.
MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Preferred: Master's preferred. Requires a minimum of three (3) years of directly job-related experience. Preferred: A minimum of five (5) years.
Additional Job Posting Information:
- Department is willing to accept education in lieu of experience.
- Department is willing to accept experience in lieu of education.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The policy of the University of Houston-System and its universities is to ensure equal opportunity in all its educational programs and activities, and all terms and conditions of employment without regard to age, race, color, disability, religion, national origin, ethnicity, military status, genetic information, sex (including gender and pregnancy), sexual orientation, gender identity or status, or gender expression, except where such a distinction is required by law.
