Purchasing Coordinator (Finance)
Alaska Marine Lines is seeking a motivated individual to join the Purchasing team as a Purchasing Coordinator. Our purchasing coordinators excel at building and maintaining strong supplier relationships while ensuring accurate and timely procurement and distribution of materials. This is a Safety Sensitive position.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Prepare and issue purchase orders. Assist in negotiations with vendors to secure favorable pricing and payment terms.
- Facilitate the prompt procurement and delivery of items, materials, equipment, and components to ensure seamless inventory management, supply continuity, and uninterrupted site services to support marine operation and maintenance activities.
- Utilize existing vendors, negotiated pricing, and delivery schedules, to provide overall value to internal customers.
- Manage purchase orders from requisition to receipt, ensuring accuracy and timely processing.
- Support cross-functional teams and special projects as needed.
- Coordinate with suppliers to confirm order status, delivery schedules, resolve delays or shortages, damaged goods, or invoicing discrepancies.
- Collaborate with internal departments (such as Operations, Warehouse, and Maintenance) to forecast procurement needs and optimal inventory levels.
- Maintain up-to-date accurate procurement and supplier records, including price lists, contracts, terms, and delivery performance metrics.
- Participate in vendor onboarding, evaluations, and periodic performance reviews.
- Assist with cost analysis and cost-saving initiatives, including identifying alternate sources
- Ensure compliance with company policies, quality standards, and industry regulations in all procurement activities.
- Support recurring physical inventory counts, and internal controls as needed.
- Continuously seek process improvements to increase efficiency, accuracy, and cost-effectiveness within the procurement function.
- Regularly operate a forklift or company vehicle to move or deliver orders.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and physical demands in the work environment.
EDUCATION and/or EXPERIENCE:
High school education or GED is required. Preferred qualifications include Two-year college or technical education in purchasing, or related experience and training in procurement, supply chain coordination, warehousing, or equivalent combination of education and experience.
OTHER SKILLS and ABILITIES:
- Ability to meet a regular work schedule.
- Ability to work overtime and/or flex schedule when required.
- Regular attendance and timeliness are essential functions of this position. Daily physical presence is required.
- Ability to plan, organize and prioritize work to meet schedules/deadlines.
- Demonstrates strong attention to detail and effective problem-solving skills.
- Ability to work alone or as part of a team with minimal supervision.
- Ability to change focus and job duties in a fast moving, time restricted environment.
- PC skills required: Microsoft Office Suite, Excel, and keyboarding proficiency.
- Experience in Workday and Trimble TMT Fleet Maintenance software is preferred.
**Pay rate is dependent on experience**
Your benefits will include:
Paid Time off – start with 17 days paid time off a year (PTO) + additional extended leave paid time
Paid Holidays - 8 paid holiday a year in additional to PTO (New Years Day, Memorial Day, Fourth of July, Labor day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day)
Health Insurance - medical, dental and vision with low employee contributions
Health Insurance for your family – we also contribute to medical, dental and vision for your family
401(k) with company match + additional annual retirement contribution
Tuition Reimbursement
Employee assistance program
Life Insurance and AD&D – we pay for at no cost to you
Long term disability – we pay for at no cost to you
Opportunities for internal promotions/career advancement
Family friendly work hours (closed on weekends and paid holidays)
Discretionary Bonus Program
Competitive wages with annual performance and wage reviews
