Administrative Specialist I (284) (Project Management)
Kings View is a nonprofit leader in providing behavioral health services to the underserved community, is currently seeking a driven Administrative Specialist I to join our mission to provide compassionate services to those with limited resources. Our ideal candidate will have a passion to promote social justice and societal awareness, respect for human dignity, and lead with integrity while listening and responding to the community in need.
Administrative Specialist I Warm Line (284)
Porterville, CA
Under moderate supervision, the Administrative Specialist I provides general support in one or more specialized administrative areas. Responsibilities include assisting with reports, projects, audits, and budget tracking, as well as providing technical assistance as needed.
How will I contribute
Answer telephone calls, provide information to callers, take messages, or transfer calls to the appropriate individuals. Create, maintain, and update information in the HMIS database. Operate office equipment, including fax machines, copiers, and phone systems, and coordinate repairs when necessary. Set up and manage paper or electronic filing systems, recording and updating information such as attendance records, correspondence, and other documents. Locate and attach relevant files to incoming correspondence that requires a reply. Conduct searches to find necessary information using resources such as the Internet. Learn to operate new office technologies as they are developed and implemented. Open, sort, and distribute incoming correspondence, including faxes and emails. Track program expenses and submit credit card reports to the finance department in a timely manner. Maintain an up-to-date record of staff members' locations and availability. Perform other duties as assigned to support the overall functioning and success of the program. May encounter risk of working with persons with SMI (serious mental illness) that may include, but not limited to persons in mental health crisis, persons that may be intoxicated or impaired by drugs or alcohol, persons who may be DTO (danger to others), DTS (Danger to Self), or GD (Gravely Disabled). If such situations arise, staff will be required to call local emergency personnel to help deescalate the crisis, use crisis intervention techniques, and consult with supervisor as soon as practically possible.
What I bring
High School Diploma (or Equivalent) Class C Driving License 1 year of administrative experience in a similar role, preferably in a healthcare or behavioral health setting. Knowledge of basic office tasks, such as using office software, organizing files, and answering phones. The role involves tracking expenses, operating office equipment, and staying informed about new technologies. Strong organizational skills and attention to detail are important for keeping the office running smoothly. Ability to obtain credentialing through the local County Managed Care Department. Ability to organize tasks efficiently, manage time effectively, and communicate clearly. The role requires operating office equipment, learning new software quickly, and maintaining attention to detail in all tasks. Adaptability to new technologies and handling basic administrative functions with minimal supervision are also important. Strong interpersonal skills and ability to work collaboratively with diverse teams. Detail-oriented, organized, and reliable. Strong communication skills and a proactive attitude are essential for assisting with various tasks. Flexibility, a willingness to learn, and the ability to handle multiple responsibilities are important characteristics for success in the role. Bilingual English/Spanish preferred
The Benefits
Medical, Dental, Vision Insurance Life and Long-Term Disability Insurance 401k plan Vacation time Twelve (12) Paid Holidays Education Reimbursement Program up to $1000 per year Referral Program Employee Assistance Program An environment of like-minded people reaching for the same goal Serving the underserved community A sense of purpose
Who We Are
Since 1951, Kings View leads the community in providing behavioral health services to the underserved population. We have a strong tradition of commitment, and we focus on serving rural communities where health resources are often limited. Our people treat the community with care and compassion. We stand by our cornerstone and philosophy of valuing each persons worth, dignity and wholeness in body, mind, and spirit. Our principal core values echo throughout the organization and into our patient-focused programs. At Kings View we are dedicated to continuing our demonstration in the unparalleled commitment to wellness and recovery within each community we serve. Join us and apply today.
