Executive Administrative Assistant (Finance)
Who we are
Supported by more than 4,000 employees in nearly 100 locations across the United States, we provide a full continuum of engineering and consulting services, including design, planning, architectural, environmental, construction and program management. Our clients include U.S. federal, state and municipal governments, foreign allied governments, and a wide range of commercial clients. Michael Baker is committed to delivering a standard of excellence that fosters a culture of innovation, collaboration and technological advancement to help solve our clients' complex challenges.
Sustainable & Resilient Solutions (SRS) practice
Michael Baker International seamlessly integrates all our service offerings - architecture, planning, landscape architecture, engineering and management - to solve client challenges from multiple vantage points, providing unsurpassed holistic, sustainable, and innovative solutions. From high-profile, high-image landmarks to low-cost, utilitarian solutions, our professionals know how to balance image and cost appropriately for each unique situation. At Michael Baker International, we believe that the beauty of a project resides both in performance and aesthetics - "success" to us is measured by functionality, value, and exceeding clients' expectations to "Make a Difference."
JOB DESCRIPTION
The Executive Assistant will support the COO and Executive offices (President or Federal Programs and Services, President of Sustainable & Resilient Solutions, and EVP of Operations) including calendar management, travel arrangements, expense reports, meeting prep, and board support. The Executive Assistant must have prior experience supporting C-Suite leadership.
- Must possess excellent communication skills.
- Knowledge of Microsoft 365 products including Microsoft Word Microsoft Excel, Outlook, Teams, and PowerPoint to support office staff
- Coordinate domestic and international travel arrangements, conference/seminar registrations, internal and external business meetings, general office events, and sponsorship logistics, as needed
- Maintain calendars and keep track of events and reconcile conflicting appointments and schedules
- Assist the Corporate office with needs for the DCCP meetings in Alexandria
- Preparation of expense reports
- Assist in the executive coordination of events, conferences, and trade shows.
- Coordinate all logistical arrangements for internal events, including reserving rooms, developing invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point of contact for attendees.
- Assist with Social Media postings for key events.
- Some Travel is required.
- Other duties as assigned
PROFESSIONAL REQUIREMENTS
- Bachelor's degree, or equivalent work experience; and at least 5+ years of related experience.
- You'll need to be outgoing, organized and assertive.
- Excellent English language skills, written and verbal, are essential to success in this role.
- Must be able to quickly get up to speed on our policies, procedures and databases and acquire an understanding of the company's service offerings.
- Strong computer skills & Microsoft Office.
- Prior experience within the Architecture, Engineering or Construction industries is preferable
Location
This position is located in Alexandria, VA.
Compensation
The salary range for this position is $59,000 to $94.000 annually. The actual salary offered will be dependent on the experience and expertise of the incoming candidate.
Benefits
We offer a comprehensive benefits package including:
- Medical, dental, vision insurance
- 401k Retirement Plan
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Life, AD&D, short-term, and long-term disability
- Professional and personal development
- Generous paid time off
- Commuter and wellness benefits
Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.
We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.
We Make a Difference.
Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.
EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.
*It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.Michael Baker International is seeking an Executive Assistant to support the COO and Executive offices (President or Federal Programs and Services, President of Sustainable & Resilient Solutions, and EVP of Operations) including calendar management, travel arrangements, expense reports, meeting prep, and board support. The Executive Assistant must have prior experience supporting C-Suite leadership.
