Department Admin (Finance)
Overview
The Billing Administrator is directly responsible for performing data entry and related duties in calculation, preparation and issuance of bills, invoices, and account statements. This includes maintaining ledgers, credit balances, and resolving account irregularities. This position involves diplomatic interaction with customers to provide billing information and support in order to facilitate swift payment of invoices due to the organization. The Billing Administrator also provides billing and administrative support to Project Managers.
Responsibilities
- Calculate, prepare and issue documents related to accounts such as bills, invoices, account statements and other financial statements
- Compile budget data and documents based on estimated revenues and expenses and previous budgets
- Prepare period or cost statements or reports
- Respond to customer inquiries, maintain good customer relations and solve problems
- Perform related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying
- Performs billing duties including preparation of billings
- Responsible for accurate and timely preparation of billing invoices
- Serve as a primary customer contact for billings
- Maintain appropriate files and documents
- Recommend payment arrangements for unpaid customer balances
- Produce reports, letters, and other correspondence, as needed
- Post billing data to profit/loss reports, balance sheets, income statements, and other documentation
- Gather appropriate information for billing purposes, as necessary
- Perform other duties as assigned
Qualifications
Qualifications:
- Post-secondary education in Accounting/Business Administration considered an asset.
- Enrollment in the CPA program would be considered an asset.
- A combination of education and experience will be considered.
- Several years of experience in a billing/accounts payable/receivable role in service or manufacturing industries would be preferred but not required.
- Thorough understanding of general accounting practices.
- General working knowledge of provincial and federal sales taxes (RST/PST/GST).
- Working knowledge of accounting ERP systems. Business Central or Navision experience considered an asset.
- Experience with Microsoft Office applications
Other Requirements:
- Must be able to pass a pre-employment drug test and periodic, unannounced random drug tests.
- Must be able to pass a pre-employment criminal background check.
- All offers are conditioned on acceptable results from a background check and drug and alcohol screening.
- Must be able to read, write, and speak English fluently.
- Willing to travel as needed.
- Ability to use hands and fingers on a keyboard and use a mouse.
- Ability to clearly see and view the details of words, tables and images on a computer screen for long periods of time.
Pay Range
USD $20.00 - USD $40.00 /Hr.
